The main purpose of this FAQ page is to offer quick and straightforward answers to your questions about Coder, thereby improving your overall user experience.
Last Updated: January 2025
Frequently Asked Questions:
1. How do I add or remove a user in Coder?
2. How do I upgrade a MedDRA / WHODrug dictionary in Coder?
3. Who is responsible for the subscriptions / licenses for the dictionaries?
4. When I upgrade a MedDRA / WHODrug dictionary, how much manual re-coding is required? Will it change my previous codes and verbatim terms?
1. How do I add or remove a user in Coder?
User management for Coder is handled by the Support team at EvidentIQ. To request the addition or removal of a user, please complete the Order for Coder 2 Set-up or Change (dotx) form and submit it.
2. How do I upgrade a MedDRA / WHODrug dictionary in Coder?
To upgrade a dictionary in Coder, please provide EGE with the dictionary license number along with the corresponding version. You can submit this information using the Order for Coder 2 Set-up or Change (dotx).
3. Who is responsible for the subscriptions / licenses for the dictionaries?
Customers are accountable for the annual subscriptions for end users of the MedDRA and WHODrug dictionaries. On the other hand, EvidentIQ is responsible for the vendor subscriptions of these dictionaries.
4. When I upgrade a MedDRA / WHODrug dictionary, how much manual re-coding is required? Will it change my previous codes and verbatim terms?
In theory, previous verbatim values remain the same, and newer terms are according to the new dictionary version. However, most of the time you can't keep all codings, it depends on the changes between the dictionary versions.
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For WHODrug: You can retain the coding assignment only if there are no changes to the drug name, drug code, or ATC codes.
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For MedDRA: You can retain the coding assignment only if there are no changes made to the LLT Code or its corresponding Name.
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Changes can be analyzed beforehand by using the current codes report and the tool provided by WhoDrug: https://cat.who-umc.org or MedDRA: https://tools.meddra.org/mvat/
Due to the potential complexity of the upgrade of code assignments, in our software Coder, the process of upgrading code assignments is separated from the continued coding in the new dictionary. The setting of the actual dictionary the coding is performed against is a different step from the process of upgrading existing code assignments. So, actual coding of new verbatim terms can be performed according to a newer dictionary version whereas the previous values remain untouched.
5. While using Marvin, I observed that a previously coded term (Term 1) has been replaced with a different term (Term 2). Why does the original term (Term 1) still appear as an uncoded term?
Coder receives the term (Term 1) without any identifier and imports it into the tool where you can add coding to the term.
When you update a term, Marvin only transmits the new term (Term 2) to Coder without indicating that the original term has been altered. As a result, you may find terms in Coder that do not exist in any linked Marvin instance associated with that Coder.
On the plus side, if you code Term 1, any subsequent patient with the same AE (for example) will already have this term coded, streamlining the process for future cases.
6. Why doesn't my {$verbatim} verbatim term in WHODrug return a code? Why does my WHODrug verbatim term read "{$term}"?
This issue occurs when a carriage return is entered in the Marvin field, as shown below:
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Marvin 2.6 |
Marvin 3.0 |
7. Why doesn't my {$verbatim} verbatim term in MedDRA return a code? Why does my MedDRA verbatim term read "{$verbatim}"?
This issue occurs when a carriage return is entered in the Marvin field, as shown below:
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Marvin 2.6
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Marvin 3.0
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